Cubiko Assist User Guide

Welcome to your Assist dashboard! Explore this article for a comprehensive overview of the dashboard and learn how to make the most of its features!

In this guide, you will find resources and training videos on how you can best utilise Cubiko Assist to save time in your role and understand how data can better guide your decisions.

This article provides the following:

1. Training:

Training Video: Introduction to Cubiko Assist
Gain entry to our online Cubiko Learning Hub and enrol in a complimentary training course

2. Key components and using the metrics in your practice

Setting up access for your Team
Key components, navigation and filtering
Using the metrics in your practice

3. Additional resources and tools

Key links to additional resources and tools

1. Training

Training video: Introduction to Cubiko Assist

Watch our short training video that will show you key metrics and some basic navigation tips and tricks on Cubiko Assist.

Cubiko Learning Hub

To get started with our Cubiko Learning Hub, simply enrol in our online Cubiko Assist Introduction course today** - coming soon!

The course is designed to be flexible and can be completed at your own pace, from anywhere, and at any time.

Click here to access our Cubiko Learning Hub

2. Key components and using the metrics in your practice

Setting up access for your Team

Enable access for your entire team and configure role-specific permissions. Refer to the complete instructions for setting up and managing viewers here. Below are examples for each role, outlining the appropriate level of access you may consider granting.

Practice Managers/ Management/ Practice Owners: Assist administrator Permission to view all metrics and settings.
Senior Reception/2IC: (Assist metrics)
Permission to view all metrics but no Settings.
Receptionist/Administrators: (Assist-no billing data)
Permission to view only Service Opportunities, Missed billings, My Medicare, Integrations and Quality Improvement tabs. This will hide all billing information and settings.
Nurses: (Assist-no billing data)
Permission to view only Service Opportunities, Missed billings, My Medicare, Integrations and Quality Improvement tabs. This will hide all billing information and settings.

Key components, navigation and filtering

Guide to logging into Cubiko
Cubiko navigation overview
Add a Cubiko shortcut on your desktop and mobile phone
Completing Cubiko Settings
Setting up your Favourites page
Setting up My Dashboards
Assist featured metrics: Here you can access three featured metrics from our full Cubiko, that are available for 3 weeks. Keep an eye on "Leaving soon" to review before they are gone!
Get started with Cubiko: Here you can see how long is left on your free trial period of Cubiko Assist and upgrade at any time by talking to our helpful team.
Category tabs:

Here you will also find metrics categorised into key sections:

- Service Opportunities: Here you will find
  1. Full access to Item 10997 metric.
  2. Full access to Medication Management review metrics.
  3. Sneak preview of all of the item optimisation metrics available in the full version of Cubiko. See how you may benefit from helping build a business case for Cubiko. We've also added the 75+ HA & 10997 for free to Cubiko Assist.
- Practice Reporting: This tab includes key reporting metrics for insights on:
  
  1. Total billings, CDM billings and Telehealth billings
  
  2. Appointment count
  
  3. New patients and Did not attend rate
- Quality Improvement: Cubiko's Quality Improvement cabinet provides a tool for your practice team to use to participate in and complete Quality Improvement activities that are specific to your practice.
  See our upgrade section at the bottom of the page to view all available Quality Improvement activities in full Cubiko and a sneak peak at your practice figures for each!
- MyMedicare: Enjoy full access to Cubiko MyMedicare metrics! This metric provides key MyMedicare metrics and actionable steps to analyse which patients are registered and could be registered
- Billings Calculator: We have built this cabinet to let you quickly calculate a percentage (%) of a Practitioner's billings and then easily show their key billing and operational metrics on a single page as a generated personalised report.
- Potential Missed Billings: Identify how many appointments in the last 12 months were completed where no invoice was raised with a corresponding service date.
- Integrations: View the available intergrations for full Cubiko.

Using the metrics in your practice

Please see below some key metrics to get you started and how you can use these in your practice!

Item 10997

This metric shows the number of patients who are potentially eligible for a 10997. Click on the (i) for a detailed tooltip and eligibility explanation!

You can use this list for:

Opportunistic patient engagement - Identifying patients with upcoming appointments for 10997 services.
Proactive patient engagement - Proactively looking at patient eligibility lists and booking patients in for appointments.

See more on how to get your whole team involved in using this list and incorporating this into your CDM workflow HERE.

Medication Management Reviews (MMR)

This metric shows the number of patients who may be eligible for a Medication Management Review. Patients are eligible if they were last billed an item 900, 903, or equivalent DVA or non-VR item more than 12 months ago (irrespective of current medications), or are currently on 5+ medications

You can use this list for:

Opportunistic patient engagement - Identifying patients with upcoming appointments for MMR services.

75+ Health assessment

Track the percentage of patients aged 75+ who received a health assessment in the last quarter. Use key metrics to help you set, track, measure and action your practice goal! See more information HERE!

MyMedicare

Enjoy full access to Cubiko MyMedicare metrics! This metric provides key MyMedicare metrics and actionable steps to analyse which patients are registered and could be registered! See more information HERE!

Billings calculator

We have built this cabinet to let you quickly calculate a percentage (%) of a Practitioner's billings and then easily show their key billing and operational metrics on a single page as a generated personalised report.

Select the report date, biller and service fee below to view this data. See more information HERE!