QuickCheck - how to use

Reduce costly admin time and improve your Patient experience, by using QuickCheck in your Practice

Cubiko QuickCheck is an add-on feature for existing Best Practice software integration Cubiko customers.

With QuickCheck, a viewer can select up to 100 patients with an appointment within the next 2 weeks who are potentially eligible for a service opportunity. Eligibility checks can be performed on appointments scheduled within the next 3 days.

QuickCheck will query Chronic Disease Management items 721, 723, 732 and Mental Health Treatment items 2700, 2701, 2712, 2715, 2717 as well as non-VR and Telehealth equivalents.

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To navigate to QuickCheck, go to QuickCheck tab on the Home screen.

There you will see:

• QuickCheck appointments 
• QuickCheck patient search

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The sections included in this article relating to using QuickCheck are: 

• QuickCheck access
• QuickCheck appointments
• QuickCheck patient search

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QuickCheck access

Once you have signed up for QuickCheck, you may need to add access to the cabinet in your Viewer Settings.

If you do not have access to this area, you can check with the Cubiko contact in your practice (usually the Practice owner, or Practice Manager), to provide you with access. 

Follow this guide to set up access simply and quickly, to the Viewers you would like to have access.

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QuickCheck appointments

Once you have access you can view the QuickCheck appointments area of Cubiko, and will see two tabs.

The first is the "Potential eligibility" list which is where you will find the "QuickCheck appointments with potential eligible items" and where you will run your Quickcheck from. 

This table lists appointments within the next 2 weeks with patients who are potentially eligible for a service opportunity. Eligibility checks can be performed on appointments scheduled within the next 3 days.

QuickCheck will query Chronic Disease Management items 721, 723, 732 and Mental Health Treatment items 2700, 2701, 2712, 2715, 2717 as well as non-VR and Telehealth equivalents.

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1. Apply filters

You can apply filters to the list prior to running your check by using the filters sidebar. Some key filters you may wish to apply are:

• Dates - Patients with...: This will default to show you today's appointments, you can use this filter to also look ahead. 
  
• Filter via role and Practitioners. For example, you may wish to opt to only run these checks for your "Nursing" team or your CDM nurse or only run this for particular Practitioners:

• Eligible for. Here you may wish to filter to only view patients that are eligible for specific item numbers.
  
• Appointment type. You may wish to filter this down via a particular appointment type such as a care plan or mental healthcare treatment plan and only run QuickCheck for those patients coming in for those services. 
  

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2. Select patients 

Select the appointments you wish to perform an eligibility check on. Use the select all to run 100 patients at a time. Simply untick any patients you do not wish to include in the search.

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3. Run Eligibility Check

Once you have selected the patients you want to check from the list, select Run Eligibility Check in the top right-hand side of the screen.

If the appointment is with a Practitioner who is not included in QuickCheck (in settings) or does not have a provider number, you will be given the opportunity to select which Practitioner to run the check with.

Once you select this, you will need to agree with the disclaimer in order to continue running the check - the same as you would for a PRODA check. 

Wow - that was quick! Your request will only take up to 60 seconds to complete and is dependent on the speed of your browser and internet connection.

Your results for the checks run on the patients and item numbers selected will now show in the second tab Verified eligibility. 

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4. See results in key metrics for the whole team

Any patients that are checked through QuickCheck appointments will show results in

• The My Cubiko 'My service opportunities' table for the relevant Practitioner
• The Possible Service Opportunities today metric
• The pop-out window in both My Cubiko and Possible Service Opportunities Today

On each of these lists, you will see the column "Checked today" and it will have YES if a QuickCheck has been performed. 

You will also see the result by following the legend:

Possible service opportunities today:

MyCubiko:

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QuickCheck patient search

Watch our short video below on how to use QuickCheck patient search.

 

Once you have access you can view the QuickCheck patient search area of Cubiko, and will see two tabs.

The first tab is Check patient, which allows you to select a patient in your practice management software (PMS) database, choose a practitioner to run the check against, a date the service will be performed and select the item/s to check eligibility for (chronic disease management or mental health treatment plan items). 

Please note, this list is current as of the last time the data was updated, usually overnight. Any new patients added to your PMS on the current day will not show until Cubiko extracts data from the server overnight that evening. 

Select Run Eligibility Check to perform the check on the patient and item number/s selected. 

Once you select this, you will need to agree with the disclaimer in order to continue running the check - the same as you would for a PRODA check. 

Wow - that was quick! Your request will only take up to 60 seconds to complete and is dependent on the speed of your browser and internet connection.

Your results for the checks run on the patient and item numbers selected will now show in the second tab Verified eligibility. 

Details verified refer to the Medicare card verification. If it was unable to be verified, then most likely the Medicare card number for that patient needs to be updated in your Practice Management Software. 

Any patients that are checked through QuickCheck patient search will show results in the My Cubiko 'Verified patient items' table for the relevant Practitioner. See more information about how this works below QuickCheck and My Cubiko.

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