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The ABA file feature in Calculate makes it simple to process multiple payments in one go. Whether you’re paying suppliers or managing direct debits, you can generate ABA files directly from Calculate after running a fee run. Upload the file into your online banking portal for quick, accurate processing and improved cash flow control.
Key features in Calculate
With ABA file generation in Calculate, you can:
- Generate supplier payment or direct debit ABA files in one click after executing a service fee run.
- Configure bank details for your billing entity and practitioners with a full audit log of changes maintained.
- Upload ABA files into your online banking portal for quick, secure processing.
- Reduce manual work and errors while improving reconciliation with accounting systems.
Configuring banking details
Before you can generate ABA files, you need to configure bank details in Calculate.
Billing entity bank accounts
Each Billing Entity requires at least one bank account if you want to use ABA functionality.
- BSB and Account Number: The account used for supplier payments or direct debits.
- APCA Number:
- Supplier payments: Use the APCA number provided by your bank for these transactions.
- Direct debits: Use the unique APCA number issued by your bank once authorised for direct debits.
TOP TIP: Direct debits require signed practitioner consent. Your bank will confirm the correct APCA number for your organisation and whether any additional setup is needed. Please contact your business banker for more information on APCA numbers.
Practitioner Bank Accounts
Practitioners' bank account details can be added during the practitioner configuration process.
- Only practitioners with a valid bank account will be included in an ABA file.
- If details are missing, you’ll see a warning when generating the file with links to update the configuration.
Note: Only practitioners with configured bank accounts will be included in the ABA file. If details are missing, you’ll see a warning with a link to update the practitioner’s details.
Generating an ABA file
Direct debit or supplier payment ABA files can be generated from executed fee runs. The ‘direction’ of the ABA file is determined by the calendars payment flow. Practitioner payment flow calendars generate direct debit ABAs and Practice payment flow calendars generate supplier payment ABAs.
- Execute a fee run in Calculate.
- Select Generate ABA file.
- Complete the required fields:
- Pay to / Pay from account: choose the configured Billing Entity bank account.
- Payment date: the date you want the payment processed.
- Reference: enter a description for the payment batch (e.g. Service Fees Sept 2025).
- Click Download ABA File.
TOP TIP: Before generating the ABA file, check the Notes column in the pop up modal. If you hover over the info icon, you’ll see useful messages such as “Practitioner has already been included in a generated ABA file this run”. This helps avoid duplicate payments and makes it easier to spot exceptions.
The ABA file will be downloaded directly from Calculate, ready for upload into your online banking portal. From there, your bank will validate and process the batch for efficient payment.